Program Services Administrative Assistant
POSITION: Administrative Assistant
REPORTS TO: Manager, Program Services
PRIMARY AREAS OF WORK: The incumbent performs routine and special administrative tasks and coordinates activities related to council programs.
Communicates to program committees and panels (Programs, Policies and Goals, Grants, Gold Award, Gold Award Scholarship Panel)
Coordinates logistical and operational needs of program committees and panels (ordering food, setting up meeting rooms, sending reminder emails, maintaining rosters)
Communicates with girls and adults about Gold Award and program grants processes (receives applications, communicates with volunteers, advises leaders/parents on process)
Fulfills logistical concerns for program events: finds locations, catering and supplies. Researches and purchases supplies for kits and events, taking into consideration quality of the product, cost and educational potential.
Handles invoices for department expenditures: receives invoices, codes, submits, and investigates concerns.
Screens incoming correspondence and phone calls to determine appropriate action or referral when necessary. Ensures meeting deadlines and timely replies.
Advises members about web navigation, use of forms, and online registration.
Maintains appropriate records and files and assembles and disseminates information to other departments, staff, and the public.
Assembles and summarizes information from files and documents contained in the office or from other available sources for use by the manager and other department staff.
Maintains the inventory of office equipment, supplies and materials and places orders, receives orders, and verifies charges.
Participates on relief rotation schedule for the reception desk.
Participates in council wide data entry projects, and other projects as needed.
Performs other related duties as required.
Bachelor's degree or equivalent related work experience.
Excellent verbal, written and interpersonal communications skills.
Excellent presentation skills and ability to interact effectively in a public setting.
Demonstrated ability to effectively manage resources and tasks
Knowledge of Microsoft Office, with expertise in Excel and Access.
Preference may be given to candidates possessing demonstrated administrative experience in a fast paced environment requiring extensive telephone and public contact.
Interested candidates should send cover letter and resume to:
The Girl Scout Council of the Nation's Capital is an Equal Opportunity Employer.