Service Unit Encampments

To apply, complete the Application for Service Unit Encampment for Council Campsites form. This form must be received at the Council office by mail, fax, or e-mail by April 26, 2013.

Selections will be made based on requested dates and camps. Please indicate as many choices as possible when completing the form. For more specific site information, you may also visit our camping web site.

FALL 2013 DATES

Available Dates	Available Locations
September 20-22	Aquasco, Coles Trip, Crowell, May Flather
September 27-29	May Flather, Potomac Woods, White Rock, Winona
October 4-6	Brighton Woods, Crowell, White Rock
October 11-13	Brighton Woods, Coles Trip, Crowell, White Rock, Winona
December 6-8 "LODGES ONLY"	Potomac Woods, Winona

Placement Priority
First Priority: Service Units that have never had encampments on Council sites.
Second Priority: Service Units that have had the longest amount of time since the last Encampment on a Council site.

For those Associations that have recently split, use past Service Unit Encampment records.

Applications with incomplete information or showing only one choice will cause delay in processing requests. If you have only one choice for camp or date, please note that on the application, however, please keep in mind the more flexible you are with dates the better your chances are of being placed.

Applications must give a projected number of participants as accurately as possible. Please select a site that is appropriate to the size of your group.

The following information may be useful in determining which sites will meet your maximum overnight capacity needs. Every effort will be made to accommodate requests for GSCNC Campsites within the limits of the facilities available.

For more information about each camp, please click on the camp name to to view pictures, sites and facilities that are available at each camp.

Click here for helpful information about food service vendors.

Camp	Facilities	Maximums/Total
Aquasco	Lodge, Glen shelters, Primitive	204
Brighton Woods	Tents, Lodge, Glen shelters	225
Coles Trip	Tents, Lodges, Glen shelters	372
Crowell	Tree Houses, Adirondacks, Lodges	230
May Flather	Tents, Lodges, Glen shelters	288
Potomac Woods	Tents, Lodges, Glen shelters	461
White Rock	Tents, Lodge, Glen Shelters	242
Winona	Tents, Lodges, Glen Shelters	319

APPLICATIONS MUST BE RECEIVED AT THE COUNCIL OFFICE BY MAIL, FAX, or E-MAIL BY APRIL 26, 2013. Please note: applications will be accepted prior to April 26, 2013.

Service Units will be mailed notification of the status of their application by MAY 2, 2013.

If your Service Unit is placed, you will receive a confirmation memo and a Request for Facilities and Site form. In order to hold your site and date, your completed form must be received at GSCNC by MAY 24, 2013.

Final payments and paperwork will be due to the council office by JULY 19, 2013. If full payment is not received by this date your sites will be released to troop camping.

Final payments and paperwork for "LODGES ONLY" at Potomac Woods and Winona will be due to the council office by August 23, 2013.

Refunds will only be given if your encampment is canceled, in writing, at least four (4) weeks before the date of your event. You will receive more information on final payments in your confirmation packet.

Except for Camps May Flather and Aquasco, applications for Service Unit Encampments will be considered only for the dates noted in this memo. Sites released by Service Unit Encampments will be available to other groups during your encampment with the exception of day and primitive sites.

If you have additional questions regarding Encampments, please contact:

Gustavo Martinez
Assistant to the Camping Department
202-534-3793
gmartinez@gscnc.org.