Registrar Roster

Q: Will registrars or other members of the service unit team have a special code to access troops and SU records (like the 01 for a leader)?
A: Registrars can designate the 01 position to the SU to access records at the SU level. Registrars may also choose to designate the 01 position for troops within their SU so they have access to troop records.

Q: Why can't the SUM/Registrar log into the new online registration system?
A: They may log in as an individual and will have access to their own information.

Q: Are we looking to phase out the SU Registrars? What is their role in the new system?
A: SU Registrars are vital to the success of the new online membership registration system. In addition to enthusiastically promoting Early Bird and On Time registration, SU Registrars serve as the local expert for troop leaders navigating the system. In addition, Registrars are the liaison between the SU and the Registration Department to help facilitate accurate registration data.

Q: When will SU Registrars receive their weekly update?
A: The 2010-2011 report is currently scheduled to be sent to Registrars weekly on Thursday until 10/6/2011. The 2011-2012 report is currently scheduled to be sent to Registrars weekly on Friday until 10/5/2012. These rosters and e-mails are being generated directly from the online system. Registrars may need to check spam filters.

Q: How current will the information be that the Registrars will have access to?
A: SU Registrars will work in partnership with Database Coordinators to gain access to current registration information.

Q: If leaders know that SUMs/Registrars can't see the registrations up-to-date, will they delay registering?
A: During membership milestone periods, Early Bird, On Time, and December goal, Database Coordinators generate reports to SU more frequently. SU teams, in conjunction with Database Coordinators, will determine together how best to keep SUs informed to support their work.

Q: SUM, SUCM, SU SHARE leaders, etc. often ask the registrar for a listing of troops. Will registrars be able to request troop reports as needed?
A: The weekly membership report will be provided to SU Registrars in Excel format. The SU team may determine its own distribution protocol.

Q: Will parent information for girls in the SU be on the report Registrars receive?
A: That information is currently not on the report. We are gathering requests and rationale from Registrars so that we can evaluate the content and format of additional reports that may be of value.

Q: Is program level listed on the SU Registrar Roster, so that they will be able to sort by level?
A: The SU roster reports list grade levels for all girls and position codes for all adults in the SU so Registrars can sort by grade level.