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Approved High Adventure Vendors

High Adventure

ALL APPROVED VENDORS MUST HAVE A CURRENT CERTIFICATE OF INSURANCE ON FILE WITH THE COUNCIL. CHECK THE “INSURANCE EXPIRATION” COLUMN OF THE VENDOR LIST TO ENSURE THEIR CERTIFICATE DOES NOT EXPIRE BEFORE YOUR EVENT.

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High Adventure Vendor FAQs

Why do I have to call the vendor to request the Certificate of Insurance (COI)?

Vendors are more likely to respond quickly to the request for a Certificate of Insurance from a person who wants to pay them for their services.

My vendor is already on the list. Do I need to do anything else before the event?

First, make sure that the expiration date on their insurance is after your activity date. If that is true, remember that you need special permission from parents and guardians.

The vendor says they've never been asked for a COI before by a Girl Scout group–why do we need one? We have used this vendor before, why haven’t we had to do this?

If they have never been asked for a COI before, that means that other leaders may not have been aware of these guidelines. By providing the COI, the vendor is making it easier for troops to find their information and use their services in the future. If an activity is high adventure, in order for a troop to participate, the COI needs to be on file with the council.

Why has my high adventure vendor disappeared from the list?

Certificates of Insurance generally expire after 1 year. If your vendor was listed a few weeks ago, and is not listed now, it is most likely due to expiration. Occasionally, we will remove a vendor from the list due to leader complaints about safety procedures. If the COI has expired, you should contact the vendor and ask them to send a new certificate to GSCNC. If you have a specific vendor you want to check on, you can contact the camping team at campingaa@gscnc.org.

How long does it take to get a high adventure vendor on the list?

Please allow at least four weeks before your proposed event date to ensure that your vendor is added to the high adventure list. GSCNC updates the list once a week. However, it may take your vendor some time to get the certificate sent to GSCNC by their insurance company.

Do I need to get a COI for Kings Dominion/Busch Gardens, etc.?

Large amusement parks like Kings Dominion, Busch Gardens and Six Flags America carry very high insurance. We do not require that you send us a COI from such facilities.

Do I need a COI for a state- or county-owned facility?

If a vendor is operated by a federal, state, or local government agency they are automatically approved by GSCNC.  They do not need to appear on the vendor list; you troop is free to use them.

Do I need a COI to take girls on the Metro or a Metro-bus?

Because Metro is public transportation, you do not need a COI.

My troop is flying somewhere on a trip. Do we need a COI for the airline?

You do not need a COI from an airline, because their safety and insurance requirements are strictly regulated by the Federal Aviation Administration.

Do I need to provide a certificate of insurance for my troop to swim in a private backyard pool?

If you are planning a Pool Party in a private home’s backyard, a copy of the homeowner’s insurance must be submitted for special approval.

My troop is travelling internationally and we want to do a high adventure activity while abroad. Do we need a COI?

If the vendor is able to provide you with one, yes. If the vendor is unable to provide you with a COI, it is the troop leader’s responsibility to make the sure the vendor you are using adheres to all Safety Activity Checkpoints rules and guidelines. Note: This is only the case for international high adventure; all vendors within the United States must provide a COI to be approved.

 

              

If the vendor’s insurance is going to expire before the date of your event, the vendor will automatically be removed from the approved vendor list until Girl Scouts Nation’s Capital receives their new Certificate of Insurance.
HOW TO ADD OR RENEW A VENDOR FOR THE APPROVED VENDOR LIST

To be added to or renewed on the list, the vendor will have to provide GSCNC a copy of their certificate of insurance that:

- Indicates at least $3,000,000 General Liability Insurance*
- Lists Girl Scouts Nation’s Capital as a Certificate Holder
- Lists Girl Scouts Nation’s Capital as Additionally Insured

Certificates of Insurance must be sent to:
Email: highadventure@gscnc.org
OR mailed to: 

GSCNC Attn High Adventure
4301 Connecticut Ave NW Suite M-2 
Washington, DC 20008

OR Fax: 202-274-2161 Attn: High Adventure

*If your vendor is unable to secure a $3 million policy, contact  highadventure@gscnc.org.